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Built for Specialty Contractors with Traveling Crews

Your Crew Travel Is a Blind Spot.
We Fix That.

Hotels, flights, rental cars — for every crew member, on every project. One platform gives you full visibility from the booking request all the way through QuickBooks reconciliation.

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Every Booking Hotels, Flights, Cars
Every Project Spend by Job
Every Dollar Reconciled to QuickBooks
CleanSpace Stay Dashboard
The Problem

This Is How Most Companies Manage Crew Travel

It works — until it doesn't. And none of it is visible, controllable, or transferable when it matters most.

Scattered Across Inboxes and Spreadsheets

Confirmations in email. Rates in Excel. Receipts in a folder somewhere. There's no single source of truth — so nobody has the full picture.

No Visibility by Project

You track labor to the hour — but crew travel stays invisible until the job closes. By then the margin hit is already baked in, with no data to prevent the next one.

Accounting Is Always Playing Catch-Up

Charges hit the card. Then someone scrambles to match them to a project. Month-end reconciliation in QuickBooks becomes a fire drill every single time.

It All Lives in One Person's Head

When the process lives with one person instead of in a system, it can't be audited, scaled, or handed off. That's not just a staffing risk — it's an operational capability the business doesn't actually own.

Across a multi-project operation, crew travel is one of the few major cost centers with no system of record. The bigger the operation, the more that blind spot costs — in dollars, in margin, and in risk no one can see.

How It Works

One Platform. Everyone on the Same Page.

The web platform and the mobile app are one system — a request made on a phone in the field flows through approval, booking, and reconciliation without anyone re-keying a thing.

1

The Crew Requests From the Field

A worker or foreman opens the app and requests travel — hotel, flight, rental car, or rideshare — for themselves or the whole crew. Tied to the project from the first tap.

2

The Right Person Approves From Their Phone

Foremen and project managers get a push notification and approve, deny, or send back for changes right on their phone. No texts, no phone tag, no email chains.

3

Travel Is Booked and Tracked

Every booking — confirmation number, dates, cost, receipt — lives under the project it belongs to. Crews check in on-site from the app, and the live map updates in real time.

4

Accounting Stays Ahead

Bookings are matched to QuickBooks transactions before the month-end scramble. Reconciliation is proactive, not reactive.

What's Inside

Built for How Your Team Actually Works

Not another generic tool. Built specifically for contractors managing crews on the road.

Project-Based Tracking

Every booking is tied to a job. You see exactly what each project costs in crew travel — hotels, flights, cars — in real time. No more guessing at month-end.

  • Spend per project, per category
  • Budget alerts before you go over
  • Historical cost data by job
  • Exportable reports for accounting

Crew Visibility

Know who's where, on which project, on which dates. Crews check in on-site from the app with GPS, so the live map shows who's arrived without a single phone call.

Approvals That Don't Slow You Down

Requests come in, the right person gets a push notification and approves, denies, or sends back for changes — from the web or their phone. The whole cycle happens in one system, not across 10 text threads.

Receipts & Confirmations Captured

Booking confirmations and receipts are stored automatically. No more digging through inboxes or asking "did we get the confirmation?"

QuickBooks Reconciliation

Charges are matched to bookings proactively. One click to reconcile. Your books stay clean without the month-end fire drill.

Budget Alerts by Project

Set a travel budget per job. See it burn down in real time. Get alerted before you go over — not after the damage is done.

Stay Connected

Know Where Your Crews Are. Reach Them Instantly.

Real-time visibility and direct communication — without the phone tag.

Live Crew Map

See every deployed crew on a map — who's checked in, who's traveling, who's on-site. Dispatch and coordinators get a real-time picture without making a single phone call.

Direct & Group Messaging

Coordinators and crews message one-on-one or in named trip groups — right inside the app and the platform, with unread badges and read receipts. Send confirmations, check-in reminders, or schedule changes without leaving the system. No more "did they get the message?"

iOS & Android — Built for the Field

The Whole Operation, in Your Crew's Pocket

The CleanSpace Stay app isn't a stripped-down companion — it's the same system your office runs, built for a phone on a job site with a weak signal. Request travel, approve it, check in on-site, and keep the crew in sync, all from one app that stays current with the platform in real time.

Request Travel From Anywhere

Hotels, flights, rental cars, and rideshares — tied to a project from the first tap. Foremen book the whole crew; workers book themselves. Recurring rotations are a single toggle.

One-Tap Check-In With GPS

Crews record arrival and departure on-site. Coordinates sync straight to the live crew map, so the office sees who's there — without making a call.

Approve On the Go

Foremen and project managers get a push notification and approve, deny, or send a request back for changes — right from the phone, no laptop required.

Secure Travel Profiles

Workers capture their driver's license, TSA Known Traveler, Global Entry, and CLEAR numbers once — stored securely and ready for every booking, so the office never chases documents again.

Invitation-only sign-in with a one-time code — no passwords to manage. Updates roll out over the air, so every crew is always on the current version.

Role-aware home screen Request travel screen Travel calendar screen My Trips screen Messaging screen Travel profile screen Secure sign-in screen
Role-Aware Home
The Real Thing

A Closer Look at the App

The real CleanSpace Stay screens your crews work in every day.

CleanSpace Stay app sign-in screen with mobile number and one-time code
Secure Sign-InMobile number plus a one-time code — no passwords, invitation-only access.
Role-aware home screen showing upcoming trips, pending requests, and quick actions
Role-Aware HomeEach role sees what matters — upcoming trips, pending requests, and quick actions.
Request travel screen with project, billing company, travel type, and travelers
Request TravelPick the project, who's billed, the travel type, and who's going — then review before submitting.
Travel calendar with requested, approved, booked, completed, and rotation status
Travel CalendarSee who's traveling by project and status — requested, approved, booked, or on rotation.
My Trips screen listing booked and confirmed hotel stays with confirmation numbers
My TripsEvery confirmation in one place, with check-in status synced to the live crew map.
Direct message screen for messaging coordinators and crew
MessagingReach a coordinator or a whole trip group without leaving the app.
Profile screen showing document capture for driver's license and travel credentials
Travel ProfileCapture driver's license, TSA, Global Entry, and CLEAR once — ready for every booking.
Your Whole Team

Everyone Sees What Matters to Them

One platform, different views. Everyone has access to what they need — nobody is overwhelmed with what they don't.

Office Coordinators

The full picture — all bookings, all projects, all crew assignments. Manage everything from one screen instead of 10 spreadsheets.

Project Managers

Their projects, their crews, their budgets. Approve travel requests without leaving the platform. Know what's being spent before it's too late.

Accounting

Charges matched to bookings. QuickBooks reconciliation. Reports by project, vendor, or time period. No more detective work at month-end.

Field Crews

Request travel from their phone, check in on-site with one tap, see every confirmation, and message their coordinator — all from the mobile app. Simple, fast, no confusion.

Real Software for Real Operations

Full Audit Trail
Secure Receipt Storage
QuickBooks Connected
Works on Any Device
Team Permissions Built In

Stop Flying Blind on Crew Travel

See exactly what your projects cost in travel. Get control before the charges hit. Book a 15-minute walkthrough.

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See It in Action

Book a 15-minute walkthrough. We'll show you how it works with your projects.

hello@cleanspacestay.com Fort Myers, FL